Hire My Mom

ENBRIDGE, INC. NOVEMBER, 2017 – PRESENT
Executive Assistant
On assignment through Right Staff
Support the Senior Vice President, Project, Safety & Reliability and ERP Program Lead and the Vice President ERP Business Lead. Perform all administrative functions including, but not limited to answering phones, preparing expense reports in two different systems, proofreading, copying, calendaring, scheduling, and maintaining various spreadsheets with team data. Simple and complex travel arrangements both domestic and international, meeting planning with multiple time zones and conflicting schedules.

PINK PETRO LLC APRIL, 2016 – SEPTEMBER, 2017
Executive Assistant/Office Manager
Served as the Executive Assistant and Office Manager in a very young and dynamic start-up with the expectation of being available 24/7. Managed multiple conflicting demands in the day-to-day activities of the CEO and virtual team members that performed a variety of tasks. Heavy scheduling and calendaring with both external and internal customers. Served as gatekeeper and the go-to person for all back-office functions such as onboarding new contractors and off-boarding same. Served as the Administrator for all the programs/systems used by the company, Office 365, Your Membership, Zen Desk, Box.com, Go Daddy, Sherweb, Zoom, ZoHo, and more. Interfaced with executives in the oil and gas community when needed to assist with events, membership, social media, and other company related needs. Negotiated contracts for event venues, catering, office space, and served as the liaison to building management and resources used as needed. Answered phone, replied to email on CEOs behalf, arranged internal and external meetings served as mailroom to accept packages and ship packages, served as mentor and counselor as needed, provided emotional support and when asked performed personal services such as picking up mail, making large mail runs of marketing material, child pick-up from school and babysitting.

MURPHY EXPLORATION & PRODUCTION CO JANUARY, 2015 – APRIL, 2016
HSE Technical Assistant
On assignment through Glover Global Solutions
Supported the Vice President of HSE for the US Onshore division of Murphy. Coordinated meetings as requested and set up catering if needed. Performed the duties of scribe at staff meetings and distributed copies after meeting with follow-up items and deadlines.
Administrative duties included, ordering office supplies, onboarding new hires within the department, ordering business cards, and other general tasks as requested.
Worked closely with the HSE Analyst in the preparation of weekly reports and monthly dashboards. Ensuring that all incidents were captured on manual spreadsheet and all spills and injuries were accounted for accurately against the BCI database.
ENI PETROLEUM SEPTEMBER, 2014 – JANUARY 2015
HSE Administrative Assistant
On assignment through Piper-Morgan
Worked closely with and supported the Vice President of HSE to ensure departmental budget was current and any shortfalls accounted for by requesting additional funds be made available using the SAP Purchase Requisition process for approval. Set up files and tracked invoices for other managers and keeping them informed with PO balances.
Set up meetings and catering if needed also attended meetings as requested to act as scribe.
Followed the internal process for travel approval and worked with Travel department to ensure all travel details were accurate. Made arrangements for ground transport as requested.
Processed invoices through the SAP system and ensured accuracy of those invoices against existing purchase orders.
NEXEN PETROLEUM U.S.A. INC. FEBRUARY, 2010 – SEPTEMBER, 2014
HSESR Records Analyst
Administrative Assistant
Promoted March 2012 to the position of HSESR (Health, Safety, Environment, & Social Responsibility) Records Analyst. Provided focus for HSESR group with document generation and record keeping information management to ensure Nexen’s records retention guidelines were met in conjunction with SEMS regulations.
Participated and supported three audits of the SEMS program; internal audit by corporate, process safety audit, and an independent third party BSEE audit. Managed the HSE data and records within Lotus Notes, Livelink, ISNetworld, Stature, SMART, and RDC ePilot. Managed HSE Document changes, reviews, and approval workflow management in Livelink, EchoSign and other BPMS database. Ensured that all published documents were readily accessible in supporting DMS locations. Provided support to LEHS (Lotus Notes Event database) users. Maintained distribution lists, generates reports, tracked action item status, and ensured the closure of reports.
Worked within SAP to raise requisitions, service orders, goods receipts, vendor requests, and monthly offshore vendor reports for the department. Served as Administrator to ePilot RDC Active Learner database, ISNetworld, EchoSign, eTracker5, and other internal and external tools used by the HSE department. Ensured that all training matrices and course certifications along with the master schedule of training activities was accurate and current.
Administrator for ISNetworld, granting access control, documentation verification, and record generation. Entered data into various Nexen business systems for reporting protocols, and archiving. Gathered HSE&SR information, and compiled edited and distributed monthly Newsletter, quarterly Executive and annual HSESR reports. Supported all of the Nexen HSE&SR/SEMS programs and policies
Provided administrative support to:
Regional Manager HSE&SR and the HSE&SR team, Vice President Development and the Development team, General Manager and staff of the Operations and Facilities team, Senior Staff Negotiator for Appraisal/Development. Support included organizing onsite and offsite meetings and conferences, managing calendars and schedules, expense reports, travel, and managing multiple calendars and appointments
Served as the go-to person for software assistance. Worked with all managers, Human Resources, Office Services, and IT in the on-boarding and off-boarding of all staff and contractors. Analyzed data and produced relevant reports and assisted in the preparation of reports, presentations, and backup data. Provided well managed and effective document maintenance of department files in both electronic and hard copy form
Communicated effectively with all teams to assist in project completion and provide information internally and externally to enable all teams to complete their assignments quickly and effectively
Provided phone, fax, copy, and other related help as needed, also screened calls and took detailed messages or routed the call to the appropriate person
Provided assistance to the HSE manager by managing HSE data within record systems such as Lotus Notes, Livelink, ISNetworld, and RDC ePilot
Raised requisitions, service orders, goods receipts, and vendor requests within SAP
Gathered information, compiled, edited and distributed monthly Newsletter and reports
Managed the PACE program, a process safety program, for offshore personnel and the PACE Team.
Support included any other general administrative assistance as required

SHELL OIL PRODUCTS US AUGUST, 2008 – FEBRUARY, 2010
Senior Executive Assistant
On assignment through Ecom Consultants
Served as the assistant supporting the Applications, Development and Projects group within the Global Strategy & Planning group

SHELL OIL INTERNATIONAL FEBRUARY, 2008 – AUGUST, 2008
Global Programme Coordinator
On assignment through Ecom Consultants
Downstream senior administrative professional responsible for supporting the implementation of a global distribution business initiative planned for 30 operating units
Supported a multi-national, diverse programme team of Supply Chain, and IT staff, and third-parties (9) and indirectly (100+ stakeholders) co-located in the Americas, Europe, Middle East, and Asia Pacific

SKILLS
MS Office Suite 2010 and MS365, Visio, Lotus Notes database, RDC Active Learner administrator, ISNetworld administrator, Livelink Super User, Sharepoint, Onboarding/Off Boarding Administrator, SAP user, CATS Time-writing, EchoSign, eTracker5, Concur, Adobe Photoshop, CTG Central SMART user/administrator, Dakota-ProActivity Suite, Send Word Now administrator, Snag-it, Box, Able to Extract Professional, P2 BCI database for incident management and reporting, Box administrator/user, and tech savvy.

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