Part-Time Operations Manager – 100% Work From Home
Our Hiring Process
Hi there, thanks for your interest in our Part-Time Operations Manager position! We thought you would appreciate a summary of the hiring process, so you know what to expect.
Also, we ask that all applicants please read our Company Values below to make sure we’re a good match before submitting an application.
– All applications are due January 9, 2017 at 5pm by email
– Select candidates will be asked to submit a short writing sample (250 words)
– Within a few days, select candidates will be invited to a 60-minute Skype interview
– There may be a final interview round by Skype
– If selected for this position, we will request two references from past employers and we will conduct a background check.
Please submit a resume (2 pages maximum) and cover letter which includes your minimum salary requirement (1 page maximum) to hr@theaccountkeepers.com. Thank you!
Part-Time Operations Manager (OM) Job Description
This is a 20 hour per week, 100% work from home, salaried position.
We are looking for a professional OM who is interested in working at a different kind of company. You’ve read our Workplace Values below, so you know what we mean by that. We are looking for an OM who is a professional with a track-record of getting things done, plays well with others, likes to learn, doesn’t need an office environment to work successfully, and wants flexibility in their work life.
The ideal OM is a consummate professional, a self-starter, highly organized, and is highly attentive to detail. This is an entry-level position, and experience as an Executive Assistant, Virtual Assistant, HR Manager or similar Operations Manager would be a great background.
PT Operations Manager Responsibilities and Expectations:
• HUMAN RESOURCES
o Post job openings online
o Screen initial applications
o Schedule interviews
o Draft offer letters and contractor agreements
o Ensure all new hires are onboarded correctly including payroll, benefits, email and other accounts, performing background checks, and reference checks
o Track employee workload
o Other HR-related tasks, as needed
• FINANCE
o Invoice clients monthly using Quickbooks Online
o Manage collections, as needed
o Process bank transactions and pay bills
o Distribute 1099s
o Other finance-related tasks, as required
• ADMINISTRATIVE
o Schedule meetings and travel for CEO
o Other support to CEO as needed
o Create meeting minutes for Board meetings
o Receive mail and upload to file system
o Maintain internal files
o Maintain contact databases
o Manage company insurance policies & renewals
o Update website
o Send newsletter and manage Mailchip account
o Update social media accounts, as needed
o Other administrative tasks, as needed
• Other operations-related tasks, as needed and time allows
Perks of working at The Accountkeepers:
• Salaried position (part time equivalent)
• Unlimited paid time off
• FSA available
• Flexible schedule
• Work remotely
• Paid Training opportunities
The Accountkeepers’ Workplace Values
Community & Generosity. This is not your ordinary work environment. We are building a community of awesome accounting professionals whose company will work for them, not just the other way around. The culture of this company is one of generosity. It is a culture of we and not I. It is a culture where people genuinely want to help one another. Principles like unlimited time off, flexible schedules, work remotely, only succeed if people are happy to help one another. Not begrudgingly helping one another. Not stressed and burdened by helping one another. One where people really want to help one another. Because as with any other true community, that’s the only way it really works.
Learning & Efficiency. At TAK, we use technology to be as efficient as possible. It is one of the main things that differentiates us from our competitors. Each employee is given paid training on our key technology tools to ensure they are an expert. All employees are encouraged to think about how they could do something more efficiently. Take time to research a new tool, or an existing one more thoroughly. Take time to get more training if you think you need it. We must always be learning how the technology we use works, so we can use it most efficiently.
Capacity. You should always have capacity to help a colleague who’s out on parental leave, research a new technology that could help our clients or help us, or step in for someone on vacation.
Team-based Independence. Working at The Accountkeepers feels a little like working for yourself, but without any of the downsides like unreliable pay and insecurity. With us, you get total control over your schedule, a reliable paycheck and amazing benefits. But you also get a team. Bookkeepers, Accounting Managers, and New Client Managers support each other constantly. You’ll spend time with your team regularly, keeping in touch and sharing new learnings. We don’t set out rules and regulations to dictate every interaction. You do that for your team, we trust you.
Your stuff is your responsibility. Total independent ownership of tasks. This means that when there’s a team task, responsibilities and deadlines are clearly communicated at the outset. You can do that work on whatever schedule you like, as long as it works for your clients and your team.
No set hours. Work when you want, as long as it works for your clients and your team. Block your calendar for the time you need during the week so no one books you for a meeting. We trust you.
Communication. A non-hierarchal, independent work environment only works if employees communicate with their team regularly, and are totally open. If something isn’t working, speak up. If you are unhappy about something, speak up. If you’re at capacity, speak up. If you think we could be doing better and have a creative (or boring!) idea, definitely speak up! There’s an open line of communication to anyone at TAK, including the CEO, every single day.
Life before work. We have to keep our word to our clients and teammates, but life is more important than work. By life we mean whatever makes you happy, like loved ones & self care.
Balance. Take vacations when you need them. And when you’re on vacation, we encourage you to unplug completely from work. By the way, we encourage the same thing when you’re not “at work”, whatever your schedule may be.
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