In case you’re wondering, YES, this is a legit job posting!
My name is Stacey Olson and I am the owner of Aim Coaching & Consulting, and the Founder of the Be At Your Best program. It’s a small company right now in Canada that serves clients in Canada and US, with 2 team members. I am looking to grow and scale my business in a big way, and need a right-hand assistant to support that growth. I have gone through a few VAs and haven’t found the right one yet — is it YOU?!
My core values are kindness, family and experience. I am balanced, driven and optimistic about life, business and people.
I am looking for someone who can be my right-hand — an assistant who can help keep me organized, take responsibilities off my plate so I can focus more on clients and business vision, and someone who wants to be a part of something big starting at the early stages. There is the opportunity for growth once establish we are the right fit and business grows.
I am looking for someone who is positive, easy-going to work with, a strong sense of initiative, anticipate others’ needs, pays excellent attention to detail and open to feedback (if your feelings get easily hurt or you don’t like receiving feedback, this isn’t for you). Rest-assured, I am someone who is positive and easy-going to work with, and really care about people and my team. I will give you regular feedback on what’s going well and what to improve as that’s how we get better. I also am open to that feedback from you!
I run an online business and work with corporate leaders who want to go from stressed to thriving so that they can perform better, lead stronger and enjoy life so much more. I help them to be focused, confident, calm, happier, balanced and thrive in the midst of all the demands and expectations. You can visit my website www.aimcoachingconsulting.com to learn more about me and my business. I worked for a number of years in a corporate environment before leaving my corporate career and starting my own online business in 2015.
Who am I looking for?
You suit my style of online work . . .
You work remotely in Canada or the US, you can be available during 8am-5pm CST certain times (or close to that timing, although much of the work can be done whenever it suits you), English is your first language, you have strong verbal and written communication skills, you have a reliable internet connection and a remote working environment that limits distraction, and you are comfortable with tech (even if you haven’t used a tool before — with instruction you can navigate).
You love providing admin and assistant support . . .
You love to support someone else to do their job easier and find this type of work rewarding. You would play a vital role to take tasks off my plate and help me be more organized, so that I can focus more on customers and business vision/growth. You are structured to do regular weekly tasks that have specific days/times/steps, and also flexible to take on new tasks as they arise. You are comfortable and professional handling basic customer communication. You can handle tasks such an invoicing, customer onboarding and basic customer support. You also have a creative side in you and willing to take content I give you and turn it into something to share with customers i.e. a workbook or free download. This role is so I have a right-hand so whatever tasks arise, you can help make it happen. I provide instruction for each task, and also give flexibility to recommend better solutions or be creative with certain responsibilities.
I am looking for someone who can help with such tasks like customer support, webinar support/regular tasks, basic WordPress updates (i.e. new blog), tracking data, creating PDFs and graphics in Canva, posting on social media such as Facebook, Instagram and LinkedIn, email management and supporting clients, adding course content in Thinkific and updating content and other ad hoc requests that arise. I will give instruction and you implement in a timely and professional manner. This starts at 10 hours per week.
As we grow you can take on new responsibilities and opportunity for growth in the company. You must have excellent attention to detail and check your work to ensure a good customer experience and it fits with my brand. I don’t want to spend my time checking your work and looking for someone to trust to handle on their own (with upfront instruction). A true executive assistant! You can make my life alot easier, and I can give meaningful work and opporutnity to grow.
The work is flexible — it is all remote, many tasks you can do on your own schedule when suits you (within a period of time i.e. 48 hours), but there are also tasks that are specific dates/times so need to be available during working hours I stated above. 75% of the role can be done when works for you — I will give task and deadline, and you do it when works best for you within that timeline.
Timeline: I am looking for someone to start soon, but will take my time until find the right person. There will be a 90-day trial period to ensure we are an excellent fit to work together before committing to long-term relationship. If it is clear we are not the right fit, the role will be ended early. Once the 90-day trial period is complete, I see it will be a long term-partnership of grow and opporutnity. If you are the successful candidate through the hiring process, and we both decide it is the right fit to work together, I will go into this with 100% confidence it will work out — essentially it will be your position to hold for the long haul (or to lose). I am looking for someone with experience as an executive assistant and loves what they do and finds it meaningful to support someone and a company to be successful, no matter the task.
If this is YOU, here’s how to apply . . .
Email stacey@aimcoachingconsulting.com in addition to HireMyMom process. In the subject line please write “Detail Oriented Superstar Executive Assistant from (insert your city / town) interested in position”.
In the body, please write me a maximum 20-sentence email including:
Four sentence opening salutation that includes: “Hi Stacey, how are you doing up in Canada? My name is _____ (insert your name) and I’m a detailed oriented superstar executive assistant, I am comfortable with technology, and I love helping others to be successful in business. I am also ________ (insert what specifically you want me to know about you). I’d like to apply for the executive assistant position you posted HireMyMom.
Next please answer these questions concisely.
1) Why do you think this position is a right fit for you? (black font, Calibri 3 sentences)
2) Why you think this you are the right fit for me and what I need to grow my business? (blue font, Verdana, 3 sentences)
3) What interests you about my company and the work I do? (red font, Arial, 3 sentences) Include what are two blog posts you enjoyed on my website?
4) What are 3 of your core values and 3 of your super powers/strengths (black font, Calibri, 2 sentences)?
5) What else do you want me to know about you?
5) A closing salutation including your name, email address, your favorite quote and phone number.
Note: If you are short-listed, I will contact you within a week. Thank you for taking time to respond to this application.
I know the right applicant will really like this position. Maybe it’s you! 🙂
It will start at 10 hours per week at $15-20 per hour depending on your background and expertise. There is room for growth and at somepoint later 2019 I would like this to turn into a full-time position at a higher salary with the right person.
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