Written by
May 13, 2016 0 Comments

Software startup seeking bookkeeper/operations assistant

Hello there!

Our company is looking for a bookkeeper/operations assistant to join our team.

The last few year has been a time of exciting growth for us, and it’s time to bring on more help for day-to-day tasks in the business.

We are looking for an operations team member to work with us for the LONG-TERM as we continue to grow.

You will be working directly with the owner (me) to manage customer accounts, billing details, and other day-to-day tasks in the business.

**Job Description**

– Manage daily tasks related to account handling, billing, refunds, etc…
– Bookkeeping and accounting (compile income statements, balance sheets, and cash flow statements)
– Manage our monthly key metrics dashboards
– Customer support and assistance where necessary

 

***Important! If you would like to apply for this position, please answer the following questions in your cover letter!***

1. What is your background/experience with bookkeeping and operations/virtual assistance?
2. What is a relevant accomplishment that you are most proud of?
3. What makes you a good fit for this position?
4. What are you really, really good at?
5. What are you not so good at?
6. Please write the name of your current city at the top of the cover letter.
7. Why should we hire YOU? Here’s your chance to sell yourself so don’t be shy 🙂
8. What is your US phone number and Skype username?

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Written by
May 1, 2016 0 Comments

Slightly-OCD, Tech-Comfortable Mom Sought to Help eCommerce Company

Slightly-OCD, Tech-Comfortable Mom Sought to Help eCommerce Company 

 

Hi my name is Ben Arneberg, and my wife Camille and I own an ecommerce business in Virginia. We sell primarily kitchen and home goods on Amazon.com, and will soon start selling on our own website as well. The business is growing, and we’re looking for a detail-oriented and motivated key person to add to our team.

 

We currently have a full-time Virtual Assistant based out of the Philippines who handles all of our customer care as well as administrative tasks for the business (such as managing the Amazon listings).

 

We are looking to bring on someone else who will work in a hybrid Project Management/Bookkeeping capacity: Being the lead for our various existing products by interfacing with our suppliers and Freight Forwarder to make reorders, coordinate the goods being shipped into Amazon, categorizing the various expenses, and so forth.

 

I am looking to expand in a slow-but-steady kind of way. This job averages only 10 hours per week to begin with. Some weeks might be more, some less, but average is 10 hours per week. The hours worked can be flexible, but I would like you to check in every day and work about an hour (less if not a lot to do, more if there is) and not miss important deadlines.

 

If things go well between us, and you’re interested, the opportunity may exist to increase to more hours per week/month. Obviously I’d like to grow alongside the winning applicant (you?) to offer as much employment as you’d like, although we need to walk before we can run.

 

The winning applicant (possibly you?) must absolutely have the following:

– Reliable high-speed Internet access

– Webcam-equipped computer for occasional Skype Call

-Reliable and Accessible phone line access (cell or land land)

 

The winning applicant (possibly you?) must absolutely have the following characteristics:

– Very detail-oriented

– Deadline-obsessed

 – Canada or USA-based

– Tech-comfortable

– Fluent in English, both written and spoken

– Comfortable logging details in spreadsheets

– Comfortable dealing with finances, such as paying bills, wiring money, categorizing transactions

– Comfortable doing minor calculations/computations (i.e. calculating remaining balance due)

– Trust-worthy, communicative and reliable

 

Bonus (although not required) skills include:

– Project Management experience

– Bookkeeping/accounting experience (with Quickbooks especially)

 

For our company to grow, everything must run on checklists / working procedures. You will be expected to:

 – Follow step-by-step procedures that already exist (follow them *exactly*)

 – Make suggestions to me on how to improve checklists (when you see legitimate improvement opportunities – I may say yes or no)

 – Create step-by-step checklists for other staff to follow

 

Projects you’ll be involved in include:

– Dealing with product suppliers for reorders/modifications, coordinate product inspections

– Point of Contact with freight forwarder to send shipments into Amazon warehouses

– Categorize various business expenses in QuickBooks (can train you if no experience)

– Pay bills on behalf of company

– Help out with various administrative tasks, from scheduling an appointment for me to coordinating with our accountant

 

At this time, other possible tasks I foresee could include:

– Calling (at my cost) a handful of customers per week who had an issue with the product (this is difficult for our Philippines-based VA to do because of Time Zone differences)

– Helping us set up international selling on Amazon

 

Timeline:

– Starting as soon as I find a qualified applicant; next few weeks would be nice, although I’m not going to rush the process. I need the right person in this position

 – 30-day trial to begin; if we like each other we’ll continue

 

Pay:

– First month (paid) at $15/hr Hours:

 – Each week may fluctuate somewhat, but average of 10 hours per week

 

 NOTE: I know I’m going to sound like a jerk for saying this, but I really respect both my time and yours, so I’ll say this bluntly: if you dislike rules, checklists, guidelines, and/ or pride yourself in being a “free spirit”, antiauthority, counter-culture, wildly creative, or super-alternative, this job is not for you. I’m looking for someone who will work within the current business “machine” I’ve built, and is eager to help me make it bigger, stronger, faster by embracing the checklist mindset. Following checklists is imperative. For the sake of your time and mine, do not apply if you feel bogged down by checklists. Thank-you.

 

If you’re interested…Email ben@kitchenclassique.com. In the subject line please write “Slightly OCD Mom from (insert your city/ town) interested in PM job”

 

 In the body, please write me a 14-sentence email including: Three sentence opening salutation that says: “Hey there Ben! My name is _____, I’m slightly OCD, am comfortable with technology, and love checklists. I’d like to apply for the job you posted on HireMyMom.com.”

 

Reason #1 why you think this job is a fit for you. (black font, Courier, 3 sentences)

Reason #2 why you think this job is a fit for you (blue font, Verdana, 3 sentences)

Reason #3 why you think this job is a fit for you (red font, Courier, 3 sentences)

Two sentence closing including: the name of three blog posts you saw on our website, and a closing salutation including your name, email address, and phone number.

Note: Please do NOT attach a resume; if you are shortlisted I may ask for one later.

Thanks I know the *right* applicant will really like this job. Maybe it’s you

 

 Ben 🙂

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Written by
April 25, 2016 0 Comments

Part-Time Technology Recruiter

Company Description

We are a highly successful fintech startup that is rapidly growing towards building a multi-billion dollar valuation business.  The company currently offers a B2B software-as-a-service to help financial advisors at broker-dealers and insurance firms build optimized strategies for their clients’ retirement distribution phase – an optimal way of structuring retirement income from Social Security, investments and annuities while minimizing taxes. Three financial advisor facing tools exist today: a standalone Social Security illustrator, a basic mode retirement income optimization tool that works on simple tax assumptions and an advanced mode optimization tool that delves into tax details to build tax optimized retirement income strategies.  The company is expanding its offering by building simpler interfaces for use by individual investors and by retirement plan consultants.

 

The financial advisor facing retirement income tool demo video can be viewed at:

http://retirement.theamericancollege.edu/playlist/income-discovery-software

Role Description

The Part-Time Technology Recruiter will conduct searches and interview candidates for our growing software development team. The successful candidate will be proactive, resourceful, and able to juggle multiple tasks and priorities. We are looking for a candidate who is a self-starter and is comfortable working independently in a fast-paced, deadline driven environment.

This is a part-time role and can be done remotely.  The hours will vary, depending on the number of open positions we have at any given time.  This position is ideal for an experienced Recruiter re-entering the workforce or looking for an improved work/life balance. We are seeking an energetic individual who can thrive in an entrepreneurial environment.

 

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Written by
March 9, 2016 0 Comments

Virtual Assistant

Local, creative, fun company based in Lee, Ma seeks Woman Friday to start VA work at 5-10 hours per week. Room for advancement as company grows. 

Mbodied provides workshops, coaching and online programs and tools to help professional women experiencing the challenges of hormonal imbalance and peri/menopause so they can enjoy radical health and balance in their lives.·   

 

 

 

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Written by
February 4, 2016 0 Comments

Content Writer

Hi I’m a Life/Career Coach who is seeking a content writer that is familiar with work life balance. In search of someone who can write professional, energetic and bold content. Must be able to view current website and write content pertaining to current layout. The following is some of the credentials of an ideal client.

These people have Career Frustration and Life Frustration

– Confused on what they want to do next in their career 
– Spending too much time at work… working long hours 
– They don’t feel valued at work
– Not making what they feel they are worth
– No room for advancement 
– Job has no value 
– They are not getting fulfillment out of their jobs
– They have no personal time for themselves, family and friends
– No flexibility 
– No work/life balanced 
– Fear of losing job 


Website www.kennethcheadle.com

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Written by
January 27, 2016 0 Comments

Virtual Assistant Job Opportunity

Have you left your traditional job to be a full-time Mom?

 

Are you looking to work from home (part-time) so you can be super-Mom when needed, yet still make a few dollars and keep your work life alive?

 

 

If yes, please keep reading – I’m looking to hire a virtual Assistant to work along side me in my business. 

 

My name is Jimmie Jayes.  I own a coaching business in Vancouver Canada (with clients all over North America) and a second business where I create and sell online courses.  You can check out an example of one of my courses called Introduction to Freedom by clicking here. I have two young children myself and get to work from home, so I understand why it’s so important to have work life balance, and how valuable it is to have the freedom to work when you want. 

 

YES, I’m a real person.  For more info about me, click here to see my headshot and bio.

Alright, let’s dig in…

 

———-

 

WHO I’M LOOKING FOR

 

1) The Basics:

 

– you live in the USA or Canada.

 

– English is your first language, you’re good at written and spoken English.

 

– you’re tech-comfortable; if you can navigate Facebook and YouTube easily, that’s good enough.

 

– you’ve got reliable high-speed internet and reliable electricity.

 

 

 

2) You Love to Learn

 

You won’t be stuck doing data entry all day every day.  You’ll get to learn a wide range of different skills, using different skills on different days.

 

We won’t be asking you to learn rocket science or anything.  Full training will be provided, and all tasks are very learnable.  For example, if you don’t know how to publish a blog post, we’ll be happy to teach you how.

 

 

 

3) You’d Like Meaningful Work:

 

Again, you won’t be doing data entry all day.

 

You’ll do work that makes a meaningful difference for me, and my customers and clients. Everything that I do (in both of my businesses) is to help my clients earn freedom and have the chance to create new life experiences.

 

 

 

4) You Love Checklists:

 

If you give your husband checklists, you’ll love working with me!  Most days you’ll be creating and/or following checklists. 

 

 

 

5) You Really Enjoy Organizing and Coordinating:

 

If you’re delighted by the sight of a perfectly organized filing cabinet, you’re probably a fit!

 

You’ll also enjoy this work if you enjoy coordinating and orchestrating people.  We’re looking for someone to handle email inboxes, set calendar appointments, and possibly even help coordinate a few personal tasks like scheduling contractors (e.g. lawn maintenance).

 

 

 

– – – – – – – –

 

YES THIS JOB IS FLEXIBLE SO YOU CAN BE A GREAT MOM!

 

95%+ of your role can be done any time(s) of day, any day(s) of the week. You’ll receive a task and a deadline; when you work is completely up to you.

 

This means you can be with your baby when (s)he’s awake, feed them whenever you’re called into action, and even watch your baby anytime you need to.

 

Baby getting a little cranky or sick and you need to throw your “Dr. Mom” hat on for 20 mins? No problem – work can wait 🙂

 

My wife is a full time stay at home mom; so I get it! She took a girls trip to Vegas and I got to be full time daddy and work from home, and I assure you my son didn’t care what time my clients wanted work completed by. He just needed me when he needed me! 

 

 

 

– – – – – – – –

 

DETAILS

 

Below is an approximate timeline, which may vary depending on the volume of applicants we get:

 

NOW: Hiring opens, apply by following the instructions at the bottom of this page.

48 Hours: If you are selected to go to the next step, you will get an email within 48 hours.

We would schedule Skype/Phone Interview over the next few days.

After those steps if we both feel like it’s a fit, we will do a 30 day trial to see how we work together.

 

 

Hours: between 5-15 hours per week to begin with. Could scale up from there if you want.

Pay: $15/hr + earn up to 20% (of your income) through our bonus pool (quarterly) 

 

 

 

– – – – – – – – –

 

HOW TO APPLY

 

Email: support@jimmiejayes.com

 

In the subject line please write “Slightly OCD Mom from (insert your city / town) interested in VA Job”

 

In the body, please write me a 14-sentence email including:

 

Three sentence opening salutation that says: “Hey there JJ, what’s happening up in Canada? My name is _____, I’m slightly OCD, am comfortable with technology, and love checklists. I’d like to apply for the job you posted on hiremymom.com”

 

Reason #1 why you think this job is a fit for you. (black font, Courier, 3 sentences)

 

Reason #2 why you think this job is a fit for you (blue font, Verdana, 3 sentences)

 

Reason #3 why you think this job is a fit for you (red font, Courier, 3 sentences)

 

Two sentence closing including: 1) One sentence describing what you are looking for in an ideal employer; 2) a closing salutation including your name, email address, and phone number.

 

*BONUS* If you have a Kolbe Score (or know what the Kolbe A index is), please include your score in the two sentence closing.

 

Please do NOT attach a resume; if you are shortlisted I may ask for one later. Thanks! I know the *right* applicant will really like this job. Maybe it’s you!

 

 

 

Jimmie  :o)

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Written by
January 25, 2016 0 Comments

How to Create Visually Appealing Social Media Posts

Social media is a great place to share information, establish your status as an expert in your field, and interact with fans and customers.  According to Hubspot, content with visual images receives 94% more views than content without visual images!  In addition to this, visual content is 40x more likely to be shared than text content.

These stats are very important, and show the importance of visual content in your marketing campaigns.  From your blogs to your social media posts, be sure you’re including visually appealing images as much as possible!

Use a program

You don’t have to use fancy programs to create catchy graphics! Try easy-to-use graphic design programs such as Canva.com or PicMonkey.com to edit photos and create images.  Simply select the image or type of post you’d like to create and follow the steps.  Canva includes numerous images and layouts that are ready-to-use, and you can also upload your own images.

These programs offer extensive font libraries, the ability to add text, photos, layers, and colors, which add depth and dimension to your graphics.  It can be a bit of a learning curve at first, but after your first few images, you’ll begin to learn what works!

Space it out

Make sure your images are well spaced and have a good balance of color.  When we create images, it can be tough to replicate the depth and scope that we see in more professional graphics.

Between using varying colors to your benefit to limiting the fonts per graphic, this article is a helpful glance into the most important errors to avoid (and tips to include!) in your next image.

Click here for Graphic Design Tips for Non-Designers.

Choose a color

Choosing a color that evokes a certain emotion, if that’s important to your product and/or service.  Colors have meanings, which can be used to your benefit in logo and graphic creation.

When you’re trying to portray the enthusiasm in your brand, you might choose yellow.  If you prefer to give a calm vibe around your inspirational quote graphic, green is your best choice.   Click here for an infographic of color choices of some of the world’s most popular brands.

Brand it

At the top or bottom of all of your graphics, be sure to include your website URL written out (for example, www.hiremymom.com) or your actual logo.

This shows that your graphic was created exclusively for your use, and it also allows people to learn more about you if the image if shared.  Since sharing images makes them seen by a much greater audience (think hundreds or thousands more!), it’s important that you’re giving yourself credit.

When creating graphics, consider the traditional design elements while creating something original.  Your images should reflect your brand, image you’d like to portray, as well as visually appealing design.  The more your image speaks to your audience, the more likely it is to be shared – helping your organization be seen across a much wider scope!

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Written by
January 19, 2016

Khrystyn *****

Khrystyn White
Assistant to the Executive VP
New Caney, TX 77357
khrystynwhite@outlook.com
281-883-7953

Driven Assistant to the Vice President adept at developing and maintaining detailed administrative
and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve
organizational objectives.

Authorized to work in the US for any employer

Work Experience
Assistant to the Executive Vice President
North American Consultants, Inc. – Kingwood, TX

February 2017 to Present
• Ensure daily deposit is applied to system for over 350 invoices.
• Deposit each check in to bank.
• Ensure all accounts receivables balances at the end of the day.
• Create, maintain, and complete weekly revenue, insurance revenue, and law office revenue reports
Weekly collection meetings Accounts Payable: Bi weekly Payroll, Bills, and Doctor Payroll.
• End of month reports and close out.
• Maintain all insurance and law office client relations.
• Various Tasks assigned by the CEO including: – Managing an extremely active calendar – Completing
expense reports
• Composing and preparing correspondence that is sometimes confidential – Arranging Travel Plans
– Provides “gatekeeper” and “gateway” role – Communicates on behalf of the CEO – Researches,
prioritizes and follows up on incoming issues or concerns.
• Assisted 5 customers in average every hour by answering questions, responding to inquiries and
handling telephone requests.
• Generated and submitted invoices based upon financial schedule.
• Maintained confidential, administrative support to the Executive Team and members of the Board.
• Planned and executed meetings and events and attended meetings to take meeting minutes.
• Maintained calendars for the CEO and Executive Vice President.
• Screened incoming mail, publications and other correspondence.
• Compiled and analyzed sales and marketing reports.
• Worked with senior management to initiate new projects and assist in various processes.
• Accomplished special objectives and projects according to requests from board members.

Accounts Receivable Clerk
Group 1 Automotive – Houston, TX
May 2015 to January 2016
• Ensure all accounts have been reconciled and balanced each day.
• Managed accounts for 6 or more stores hourly.
• Customer service.
• Supervised accounts receivables clerks, team of five.
• Made outbound calls to vendors and customers to discuss and resolve account needs.
• Prepared monthly receivable statements.
• Reviewed time and attendance records to identify billable items.
• Sent invoices via mail, email or online means.
• Responded to inbound inquiries regarding accounts and payments.
• Calculated discounts, percentage allocations and credits and spearheaded process improvements to
secure prompt and regular receipts for the organization.
• Posted a high volume of monthly payments, performed research and tracked misapplied payments,
prepared monthly reporting and trained new associates.
• Maintained fixed asset module and calculate and record monthly depreciation expense.
• Generated financial statements and facilitated account closing procedures each month.
• Maintained integrity of general ledger, including the chart of accounts.
• Drafted and reviewed financial statement compilations before being approved by partners.

Account Executive
ATF FINANCE – Humble, TX
January 2015 to May 2015
• Engaging with clients to ensure that all paperwork has been received and ensure all paperwork has
been funded.
• Answer phones to maintain customer service.
• Make collection calls to ensure that payment has been sent out.
• Maintain accounts receivable and payables.
• Extreme multitasking within the company.
• Managed and mentored a team of 5 account executives.
• Delivered a high level of service to clients to both maintain and extend the relationships for future
business opportunities.
• Pursued a minimum of 15 new leads each month.
• Asked appropriate open-ended questions to discover prospects’ needs and requirements.

Bus Coordinator
British School of Houston – Houston, TX
February 2012 to January 2015
• – Managed the receptionist area, including greeting visitors and responding to telephone and inperson
requests for information.
• Designed electronic file systems and maintained electronic and paper files.
• Wrote handbooks from dictation and handwritten notes.
• Dispersed incoming mail to correct recipients throughout the office.
• Supplied key cards and building access to employees and visitors.
• Made copies, sent faxes and handled all incoming and outgoing correspondence involving the buses.
• Organized files, developed spreadsheets, faxed reports and scanned documents.
• Created weekly and monthly reports and presentations.
• Received and screened a high volume of internal and external communications, including email and
mail.
• Maintained up to date information and whereabouts for 450 children.
• Insured all 450 bus children were appropriately placed on buses or car rider line.
• Create, maintain, and update database of school pupils – Provide outstanding customer service to
prospective and current families – Create reports from admissions database – Prepare admission files
for all applicants and maintain all current pupils files – Answer phones and cover front desk when
needed – Create spreadsheets for a verity of information in a timely manner.
• Take on additional major tasks, such as locker assignments for more than 700 pupils.
• Other duties as assigned by the Heads of the school.

Floor Supervisor/Morning Till Operator
Kroger Grocery Store – Kingwood, TX
July 2005 to February 2012

Education
Business Management
Lonestar College System – Montgomery, TX
2013
Certifications/Licenses
Driver’s License
Additional Information

SKILLS PROFILE
• Advanced MS Office Suite knowledge
• Report writing
• Self-starter
• Dedicated team player
• Time management
• Strong interpersonal skills
• Inbound calls
• Mail routing
• Handling payment inquiries
• Data trending knowledge

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Written by
December 30, 2015 0 Comments

Virtual Business Development Agent

We are an innovative Marketing, Design, and Print firm that assists clients in marketing and growing their business and maintaining crucial business sales relationshhips. We work with clients heling them grow their business using various sales and marketing strategies and relationship building skills. We help them focus on areas like appointment setting, lead generation, database development, lead management, and social media marketing. Some of our clients are distributors, wholesalers, entrepreneurial firms, and small businesses. We are looking to grow our sales base and that of our cleints and we’re looking for a smart, experienced, and articulate individual to work part-time from their home office virtually calling on corporate executives and business owners to secure appointments for our clients in a variety of fields. The ideal candidate must be comfortable calling large companies / corporations as well as small to medium sized businesses. Must be able to engage gatekeepers in a dialogue and build rapport. If you have strengths in sales and business-to-business services this may be a perfect positon for you. The successful candidate will play a fundamental role in achieving our ambitious customer acquisition and revenue growth objectives.

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Written by
December 28, 2015 0 Comments

4 Tips for a Healthy Home Based 2016

It’s that time of year – resolutions and goals are everywhere! We commit to being the best versions of ourselves in the new year, and one of the items on almost everyone’s list is the health category.

We can always strive to improve our health, and when working from home, health needs to take priority. It becomes easy to sit all day, eat all of the unhealthy foods in the house, and just generally lose sight of a healthy lifestyle.

Take breaks

When you take a break, the result is really dual-purpose – mental and physical. Taking a break gives your brain a break, and you can turn it into a physical break by taking a short walk, getting some fresh air, or doing a brief workout video.

Even if you’re extremely busy, make it a deliberate point to take short breaks throughout the day – 5-10 minutes is all you need to break up the work day!

Schedule fitness

At the top of all resolution lists is fitness! Just as you schedule important tasks to complete, conference calls, and daily to do items, scheduling fitness can really keep you healthy when you work from home.

Know yourself! If you like to get things out of the way, a morning workout might be your best bet. If you need a few cups of coffee to get moving, maybe an afternoon or evening workout suits you better. It’s not important when you do it, but that you schedule it and get it done.  Not only does fitness keep your body healthy, it actually makes you more productive and effective in your home based job.

Mental fitness

Mental health and fitness begins with balance. When you’re working from home everyday, it becomes easy to stay isolated.  Schedule coffee dates and meetings out if you can, and don’t be afraid to throw in small social meetings as well.

Working from home is very different from a traditional office environment, and it’s important to keep a healthy social life.  Maintain contact with friends and family throughout your week, and be sure that you’re venturing out of the house regularly.

Keep it positive

A healthy mind and body is nothing without a positive attitude. Health begins with your attitude, and the more that you can maintain a positive one, the more you’ll be able to accomplish. Think of your positivity as the fuel to your new, healthier lifestyle!

When you combine physical, mental, and an attitude of fitness, you’ll be well on your way to a happier, healthier new year! It’s more important that you factor in healthy habits when working from home, as there is much more opportunity to sit around and eat poorly.  Adopt these simple habits and see a change in your effectiveness and health in 2016.

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