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May 16, 2022

A Checklist for Your Team Before Someone Leaves for Vacation

Besides managing the normal workflow, it’s that time of year when people head to the beach, the mountains, or wherever they want on vacations! While your team members are recharging at their favorite relaxation spots, vacation time for those that are still working can be very stressful.

Is your team ready for one of them to go on vacation? Even if it’s you as a manager and business owner (yes, you deserve time off too!)? Below is a checklist that should help you answer those questions with a resounding YES after you’ve completed it!

#1 Get the 411

As vacation time nears, schedule a time to sit down with your team. Discuss who is going on vacation, what they are working on, and what the plan is to handle that workload. Now is a great time to delegate tasks so that projects don’t slow down while employees are able to relax.

The sooner you do this, the better. That way small tasks can be handed off bit-by-bit rather than all at once in a mad dash on the final day before someone leaves for vacation. This allows your team to ask questions, get acquainted with new pieces of projects, and not feel so stressed.

#2 Get some ICE

We aren’t talking about the cold kind of ice; we’re talking about In Case of Emergency. Create an emergency vacation coverage plan just in case something goes wrong. What if a website you’re building for a client breaks in the middle of the night? What if in the middle of running an accounting report, the numbers just aren’t adding up? Don’t let it scare you. Run through those crazy what if scenarios. Come up with solutions on what to do so that (hopefully) you don’t have to disturb anyone’s vacation.

Also, get key contacts. If the website does go down, who do you call? Or, what if you normally manage a team of remote workers, do your other employees know how to get in contact with everyone else if it’s you going on vacation? Write it all down where everyone can get access to it. If you are working at a physical location, make sure people that need keys get them. You don’t want to wake up and realize your keys are on their way to the beach!

#3 Get out of the office

Besides literally getting out of the office, ask your employees to set out of office notifications on their emails, instant messages, calendars, and even voicemails. This will make sure that clients know what’s going on if they call; make sure to include who to contact while that employee is out of the office in the meantime!

#4 Get out of your head

A vacation is all about relaxing. If an employee is taking a break, make sure they stick to it. Everyone needs time to recharge, so they shouldn’t be worrying about work. The same goes for you as a manager! Don’t worry about work the whole time. Rest. Relax. Recharge. Get out of your head for a bit! Resist the urge to send that vacation email to your team.

By following this short checklist, vacation time should be a little more relaxing for everyone involved, but if your team is already stretched to the max, you can always look at outsourcing some of the work as well.

Now we need to know, did we miss anything on this checklist? Reach out to tell us about your procedures for employees taking a vacation!

 

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January 14, 2020 0 Comments

5 Tips for Setting Achievable Goals for Today’s Entrepreneur

Goal setting is a common practice for entrepreneurs and small business owners like yourself. At the beginning of a new year, we typically feel inspired to be better, to do better. Let’s face it, it is a great time to create goals and ideals for the next twelve months.

Effective goals are those that are able to be accomplished, don’t cause too much stress or strain, and create a feeling of accomplishment. Read along for some actionable tips to set effective goals for an improved year.

Here are 5 tips to help you set achievable goals for the coming year:

Be Specific

The best goals are specific and measurable. For example, “grow my business” is a nice goal, but it’s not very specific or strong. Lay out your ideal job when creating your goal, as this allows you to see it in action more clearly.

Another example would be, “I want to earn more money.” Again, a great goal, but can you assign a specific amount?  The more measurable the goal, the more concrete steps you can take to achieve it.

Be Realistic

Although setting lofty goals is admirable, it’s important that they’re also obtainable. If you hope to get a new client in one week, but you don’t have a plan on how you will do that, it’s not likely to happen.  Although it can be done, goals are more likely to be achieved when the timing makes sense.

Give yourself a push with the goal, but don’t stress yourself out either! Becoming too focused on a goal can cause burnout – do your best but skip the rigid thinking.

Consult the Past

What worked in the past? Maybe you’ll notice that a specific type of goal keeps popping up, or that one goal is always on your list, but never gets done. Consulting your past goals can help you see what works for the future, and what’s likely to get done and propel you forward in the year to come.

Check in Often

Checking in on a daily, weekly and monthly basis keeps the goals fresh in your mind. We tend to create goals at the beginning of a new year and stop thinking about them by the end of the month! Put them in your calendar, on your “to do” list, and every other place that you consult frequently.

Seeing and spending time thinking of your goals keeps them top of mind, which is the first step to successfully achieving them.

Do Something Everyday

Be sure you’re doing something every day that moves you closer to your goals. You’ll be checking in weekly on an official basis, but a daily reminder is even better. Work from a daily, weekly, monthly goal sheet such as the one we’ve created for you. Or create a vision board where you can see your goals visually, or simply work from a positive mindset when working towards career goals.

Setting and achieving goals is a challenging process, but one that is truly important to our personal and professional growth. Follow the steps above when creating your goals for this upcoming year, and you’ll be well on your way to new and exciting things this year!

If your goal is to find your next great hire or to find a great remote job, let us help! You can find great candidates right here on HireMyMom as well as great work from home jobs posted by small businesses and entrepreneurs across the country.

 

 

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