Why Your Small Business Needs Standard Operating Procedures (and How They Can Help You Better Manage Your Time and Resources)

At the core of any successful business operation are Standard Operating Procedures (SOPs). SOPs have many benefits, from helping to define your business goals to ensuring that you stay compliant with industry regulations and laws. In this article, we’ll walk you through some of the benefits of SOPs, how they can help you better manage your time and resources, and some tips on how to create effective SOPs.

What are Standard Operating Procedures?

To keep your business running smoothly, you need to have procedures in place for each major department. These are essential tools that can help with problem-solving, decision-making, delegation, and employee communication. For example, you might want a procedure for hiring new staff members or deciding how to develop a new product line. Similarly, having regular meetings with employees allows you to share expectations and find out if they’re struggling to meet them. Having clear SOPs also helps you get rid of tasks that take up too much time and resources — for instance, by delegating tasks to other team members or by letting them know what tools they need to use in certain situations. If you don’t already have SOPs in place, now is a good time to start creating them!

The Components of a Good SOP

SOPs are a great tool for making sure that processes are adhered to, no matter who is doing them. To create your own SOPs, you have to have a good understanding of both your business and its industry. First, figure out what your business needs to make sure is happening each time one of these tasks is being done. Then, think about which tasks need to be performed more than once by more than one person. When it comes to developing an SOP you can use it as a reference in training new hires or reminding existing staff members what needs to be done, think of everything as well-rounded circles or squares — that is, each component should touch every other component in some way.

Examples of Good SOPs

A standard operating procedure is something that most businesses are expected to have, especially if they do anything out of the ordinary or that requires a lot of skill or thought. These documents can vary widely, depending on what type of business you run, but they all share common elements. For example, a food-service SOP will likely detail how your restaurant should go about cooking food in order to ensure quality; an auto shop SOP might cover everything from what sort of grease should be used to service customers’ cars to when certain brake components need replacing. Some SOPs even include contact information for different staff members — for example, a technician’s cell phone number — so that customers can reach someone in case of emergency. 

For companies that work remotely, standard operating procedures can detail important duties employees need to work on daily. For example, an assistant needs to review the calendar daily for upcoming meetings and send reminders, or a web developer needs to check certain pages each day to ensure they are running smoothly.

SOPs are really up to you and can be whatever you want — the main thing is that you have them in place so employees can use them as references to get the job done. What are some SOPs you have in place for your business that you think others would benefit from replicating? Reach out and let us know!

 

 

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One Simple Thing You Can Do to Ensure 2022 is Your Best Year Ever

The last two years have been tough–especially for moms. We’ve learned an entirely new way of life. Many of us cared for ill family members or got sick ourselves. We shepherded our kids through a once-in-a-lifetime pandemic, kept the meals flowing, and loved our families through it all. Oh, and we also worked from home to keep our professional ambitions alive.

On the cusp of 2022, it’s time to look back and say: “Wow! That was a lot.” 

But, life is returning to a pace that feels more typical and liveable. It’s time to exhale, peek our heads up over the horizon, and consider what’s next.

Given everything you’ve done the last two years, the HireMeMom team thinks it’s time for you to focus on yourself in 2022. It’s not selfish. In fact, it’s selfless to invest in your happiness and interests because it creates a deeper personal reserve you can draw from and give to your family.

But, we get that it’s not easy to make yourself a priority–whether you are focusing on health and fitness, financial or professional goals.

We know that support makes a difference. So, we’ve created a series of programs and offers that can help you focus on your goals next year. HireMyMom’s new Elevate You: Mastermind & Coaching programs are just the thing to help you get unstuck and take a fresh look at the possibilities for your life and career.

This blog explores why we created these programs and how you can use the new year’s fresh start to make 2022 your best year yet.

Moms are our passion

At HireMyMom, helping moms find meaningful work-from-home opportunities is our passion. It’s what we think about and where we put our energy.

As you can see from our blogs, we cover everything from questions to ask yourself to determine if a work-from-home job is right for you to helping you develop habits to be more productive each day. We share ideas about how you can save money on childcare, show you how to level up, and offer guidance on how to turn your idea into a business. And, we celebrate your success, highlighting moms like Jessika Soto and Nicole Smith as examples of how the system works. 

Over the last few months, the HireMyMom team has heard from several moms looking for more personal coaching and support.

We see (and have heard about) the desire for moms to be part of a group of women who want to move ahead in life and business. 

But, you aren’t just looking for any group–we understand that you are looking for a group of women outside of your immediate social and professional circle who can help you gain clarity and focus as you pursue your dreams and goals. You’d like to find a group of women to connect with over time as you explore what it means to find meaningful growth and success. You want to find a group of women you can cheer for as they cheer for you. 

Good news: HireMyMom’s new Elevate You: Mastermind & Coaching Groups are forming now, and they are just what you need. 

Invest in you

These programs, built around virtual meetings and an app, can help you gain the clarity and focus you need to pursue your dreams while connecting with a community of like-minded moms. 

Through the program, you’ll find the path for meaningful growth and success based on what matters to you. You’ll create deep and authentic relationships with women on the same path and benefit from coaching from our founder and HireMyMom CEO, Lesley Pyle. We will also have fun while supporting each other.

The program offers two levels:

  • Cultivate is specially designed for moms looking for remote work, transitioning from a traditional job, or hoping to start a freelance business. 

This group will meet weekly and focus on resume and cover letter writing as well as interview guidance. We will talk about the basics of starting a business–including finding the right productivity tools. Our private group app will help you track weekly events, connect with other members and quickly access all of the tools and resources that are part of your membership.

As a member of a Cultivate group, you’ll participate in group brainstorming, get support, offer encouragement, and enjoy the accountability and networking opportunities that come from meeting with other moms who share your goals.

If you are considering transitioning to a work-from-home lifestyle or launching a new business endeavor, Cultivate is for you. Join us in a Cultivate group, which is forming now for an early 2022 launch.

  • Flourish is perfect for moms who already have experience working at home and are ready to level up and grow personally and professionally. 

This group will meet weekly to discuss business growth, discuss ways to expand, and explore marketing ideas. The peer group dynamic will help fill you with fresh ideas and unique perspectives so you can develop new viewpoints and see your business with fresh eyes.

The group will explore ways to improve business systems, build better processes and automate your work. 

A private group app puts all the tools and resources at your fingertips. Group sessions will provide an opportunity to share thoughts, get support, and find encouragement. 

What’s more, the group sessions will help you stay accountable to your goals and will offer you a chance to network with other like-minded moms who you might not have otherwise met.

 Sign up now to be ready when the new group gets rolling in early 2022.

Consider coaching

If you aren’t ready to commit to a group program, individual coaching may be right for you. Working with a coach–even just for one or two sessions, can help you move to the next level. As a work-at-home mom who deeply values family time, finding the right coach is essential.

We all need support in business and life. It’s easy to feel stuck or overwhelmed–especially as you raise a family and navigate career space. An experienced, independent, outside voice can help provide feedback on what’s not working and give you the clarity you need on the best way to use your time and energy.

If you want to balance working at home with your family life, there’s a good chance Lesley is the right coach for you. You can benefit from Lesley’s 25 years as an entrepreneur and her insights into balancing work and family from a wife and mother who’s been down the road you are traveling.

Research shows that working with a coach is the most effective and efficient way to experience the breakthrough you need to grow personally and professionally. 

A coach can help you define what success means for you, guide you as you start or grow a remote career or business, and help you work through roadblocks or fears that hold you back. If you know you want to make a change but aren’t sure what you want to do, the proper support can help.

Join us!

We hope that reading about these programs has you as excited to attend them as we are to offer them. We think this is the ideal time to invest in yourself and consider what’s possible for you in the next year.

We can’t wait to celebrate your success! 

 

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How to Select the Best Virtual Assistant Training Program for You

If you’re ready to work from home, start your own business, or launch a side hustle, consider becoming a virtual assistant (VA). As a VA, you take care of many tasks, including email response, appointment setting, travel planning, and calendar management. You can work as a general VA, who does a wide variety of tasks or become one with a specialty in a particular industry or need. 

VA work is catching on quickly. This summer, Kevin O’Leary from the hit NBC show Shark Tank said that if he had to start a side hustle right now, he’d launch a VA business. He explains that it’s a great business model because it solves a problem so many people have–squeezing more tasks into a day. It’s also an excellent lifestyle for moms who want to control their own time, skip the commute, and put family first while still keeping professional ambitions alive. 

Like many things in life, the first step is the most difficult. Luckily, training can help. The right training at the right time can make all the difference to your journey, so selecting the right system can help you get started in the right direction. At HireMyMom.com, we’ve rounded up the best training options to help you get started. You can find an overview of the options and a framework for picking the right program below.

 

Pick the Right Training

The four options we have partnered with include:

  • The Free Mama Movement
  • The Virtual Savvy 
  • My VA School
  • Virtual Biz Partner Academy

All of these programs are excellent. You can’t go wrong. Each provides:

  • Entry-level classes that cover the basics to help you get started.
  • More extensive classes to help you scale your work as you are ready. 

What to Consider as You Choose Training

Selecting the best training option will depend on many individual factors. Each training program and system offers a unique style, and a quick visit to each website will quickly introduce you to the feel of the product, so you can find the one that best meshes with your personality. Other differences include the timing, the extras, and the cost. An overview of each option appears below so you can contrast the possibilities and determine what’s right for you.  As you review the round-up, consider your:

  • Goals
  • Availability
  • Budget
  • Preferred learning style

VA Training Options

The Free Mama Movement

Developed by Lauren Golden, she hosts many of the programs available and shares her story.

Program options: This training program offers three options:

  1. Free modules, which include a three-part introduction to working as a VA.
  2. A 12-week virtual class that you can start anytime. Includes a wide variety of bonus materials. 
  3. Independent and add on classes, such as the Quick Start Program or the 90 Day Accelerator. 

How it works: The virtual class is comprised of a program delivered in 12-minute video increments, five-days a week for 12 weeks. You can purchase a fast pass if you want immediate access to all content. 

Price: Anywhere from less than $10 to about $1,997, based on the components you select. Payment plans are available.

Extras: Conferences and events, networking opportunities, podcasts, and a YouTube video series are all available. You can purchase a subscription to a coaching circle for additional support. A Facebook Community is available. You can sign up for access to “swag drops” and participate in the Matchmaker Directory Profile Service.

 

The Virtual Savvy 

Developed by Abbey Ashley, she shares her story about how she got started in this YouTube interview and serves as the host of many programs.

Program options: This training program offers three options:

  1. A free overview, which covers some basics along with free booklets and other materials.
  2. Lifetime access to a self-paced training program, available beginning Jan. 22, 2021. (A waitlist is available.)
  3. Supplemental classes, including a subscription to skills training options.

How it works: The self-paced class offers a step-by-step guide for setting up the business.

Price: Anywhere from about $100 to about $1,000, based on the components you select. Payment plans are available. 

Extras: You can view a blog with resources to get started and free checklists and resources.  A Facebook Community is available. Also, bonus materials are available at sign up. You can choose to be included in their VA database, access exclusive job opportunities, or view YourTube training sessions. Squarespace website training is available.

 

My VA School

Developed by April Herndon, she hosts many of the programs available and shares her story with us in this YouTube Interview.

Program options: This training program offers two options:

  1. A 13-week virtual class, guided by April. (Use coupon code hiremymom20 for 20% off all courses! — Spring enrollment opens Feb. 1, 2021.)
  2. Live and on-demand classes focused on skills training, including an e-mail-based VA training class. (Coupon code hiremymom20 for 20% off all courses)

How it works: The virtual class includes weekly Q&A calls and a private Facebook community to connect with April and other classmates. In addition, you’ll be paired with a buddy to help support you. A pre-course enables you to lay the foundation for taking the class. When the course concludes, you’ll have the option to be added to her Virtual Assistant Database to help pair you up with clients looking for a trained VA. 

Price: Anywhere from less than $25 to about $2,500, based on the components you select. Payment plans are available.

Extras: A Facebook Community is available. April shares a blog, and you can purchase a private coaching call with April for specific questions, support, and brainstorming. 

 

Virtual Biz Partner Academy

Developed by Sara Lingenfelter, she shares her story and her process with us in this YouTube interview.

Program options: This training program offers two options:

  1. Virtual Assistant Training, including bi-weekly classes over six months.
  2. The 31-Day VA Program, which is a self-paced option to help you get going quickly. 

How it works: The virtual class uses a video format to share information. When you sign up, you also get access to a private Facebook community, materials, templates, and daily mini-projects with feedback from an instructor. Q&A calls are available, along with access to guest experts and a monthly “work with me” day that features Sara. When the course concludes, you will join her directory of assistants.

Price: The 31 Day VA Program costs $97, and the Virtual Assistant Training is $897. Payment plans are available.

Extras: A mentoring program is available. You can access Q &A calls, hear from guest experts, and attend a monthly “work with me” day that features Sara. Get three bonus pieces when you join, including group mentoring, a workbook, and a mini-course.

So there are four wonderful VA Training options. Now you just have to decide which one best suits your needs! Let us know what you decide! We’d love to hear from you!

 

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