Productivity & Time Management

January 11, 2016 0 Comments

4 Steps to a Great To-Do List

The to-do list is a much talked about item, and that’s for good reason. Especially when working from home, staying on a schedule and keeping on task is crucial. Rarely is someone going to be managing your every move, which makes a to-do list a priority!

You can create a standard list to get through each day, but creating more of a “system” with your to-do list makes it more likely to stick. Here are a few best practices for creating to-do lists that work with you.

Coordinate for you

Color coordinating is a great way to organize your list. You can do this by client, task, priority, and so on. Although it’s useful, color coding isn’t for everyone, but you do need to find some type of system that works for you.

If you’re more visual, color coding is a great idea. If you like to group things by task, a more segmented list might be better for you. Play around with your lists for a few days at a time to determine the best fit.

Prioritize

Whichever list you choose, prioritizing will be a constant necessity. For example, do you have a specific task due on Friday? Be sure you aren’t placing that over an email piece due on Wednesday!

You’ll get in the flow of your tasks and priorities as your home based career continues. You can always modify a list – sometimes it’s helpful to create one on the web via Google Docs or utilize a Word Document so you can change easily.

Repetition is key

Your to-do list isn’t going to be helpful if you use it for one week then quit. Get into the habit of adding every major (or even minor) task to your list. It’s truly an exercise in organization, and organization prevents you from missing items.

It can take a few weeks to really get in the habit of using your list, but once you do, you will find that you’ll be storing far more information on your page and less in your brain. This allows you to be more efficient and keep your mind on the tasks you need to complete.

Cross it out

Crossing off your items is half the fun! Not only does it allow you to keep track and feel accomplished, it can be important in billing your clients and employers.

The to-do list keeps track of your work, so be sure you’re giving yourself the credit by acknowledging when it’s done. If something is halfway completed, you can always update and make a note indicating the change. These small movements in your list give you a sense of achievement throughout the day, and with longer projects, it can keep you feeling positive about your status.

A to-do list is always a must-have, and it can truly work for you in your work from home career. Create one that works with your personality and work habits, prioritize what’s important, repeat daily, and cross it off – you’re well on your way to to-do list (and productivity) success!

Written by Lesley Pyle

October 12, 2015 0 Comments

4 Ways to Stay On Task Working From Home

Working from home can really free up a lot of time in your schedule and allow you more time with family. It’s an unconventional method of working that has many benefits, but it’s still work – and work still needs to get done in your day.

Without the structure of an office environment, it can be more difficult to stay on task and keep productivity flowing. Although this can be a challenge to figure out at first, staying on task while working from home can be attained in a few simple steps.

Separate Your Space

We hear it time and time again, but having a separate work space is truly a big key in a less distracting home based career.

Set up a desk and workspace that allows you time to be quiet, work with limited distractions, and is comfortable. This also allows you to separate work from home life, which is another important part of staying on task when it is working hours.

Take Breaks

Breaks are an overlooked important part of our workdays. When we don’t take breaks, we tend to veer off course and start surfing Facebook, Instagram, and Googling random items online.

Taking breaks gets your blood moving, rests your eyes from the computer screen, and gives you something to come back to with full attention. Taking 5-minute walking breaks, getting some fresh air, or just going out in the yard with your dog can be the mental break you need to stay on task throughout the afternoon.

Remove Distractions

Distractions are the #1 issue with working from home and staying on task. Whether TV or radio stations distract you, first you have to learn what gets you off track and remove them. While some people can work just as effectively with the TV going in the background, others would find themselves watching a movie marathon in no time. Know what your distractions are and eliminate them!

While you can’t always have a child-free or pet-free home to work, you can schedule babysitters for important meetings or schedule the important stuff around nap times or play dates. Staying on task requires a bit of effort in removing any distractions, but it’s worth it for the work that needs your undivided attention.

What’s Important?

Determine the most important tasks and do them first! When you work from home, and especially if you’re also responsible for childcare, your days can take different turns than expected.

When you complete the important items and check them off your list early in the day, you free up the rest of your time for variable time schedules and happenings. Prioritize with a list, calendar alerts, or by scheduling meetings at times when you’re least likely to have a distraction or something come up.

Written by Lesley Pyle

June 25, 2015 0 Comments

4 Tips to Stay Motivated Working From Home

Staying motivated during the workday can be especially tough when your home is your office. When you go to an office, it’s a little bit easier to stay on task with the structure of your day, management presence, and the office environment itself.

Although it’s a challenge to create a routine that will work to provide motivation, it’s essential to complete your necessary tasks and stay focused. Here are some best practices on how to stay motivated when working from home.

Dress Up

When you work in an office, there’s no choice but to dress appropriately. Although home-based careers allow you the freedom of clothing choice, you’ll be much more motivated if you continue to dress for the office. You don’t have to go all out, but doing your hair, makeup, and wearing casual to business casual clothing can help. Dressing in sweatpants is incredibly comfortable, but doesn’t always do much to keep us motivated.

Create a Schedule

Schedules are key, especially when you work from home! You really have to strive to keep your work life and home life separate, so scheduling your time, appointments, and tasks is crucial to success. Make a schedule at the beginning of the week, and continue to move items down the list if you don’t complete them on a certain day. When you see your week laid out, it removes the overwhelm and tells you exactly what you need to be doing. It’s easier to keep the motivation going when you can charge through your schedule.

Give Yourself Time Off

Whether it’s a 10-minute break or a few days off, you need to relax and recharge. When motivation is seriously waning, it’s typically because we haven’t had enough time to unplug. Taking a few short breaks during the day should go without saying, but add them to your schedule anyway! It’s always fun to take a quick walk, grab a snack, or get some fresh air. When you need more recharging, make sure you’re taking time off to relax or spend time with family. Especially when you work from home, it can start to feel like you spend all your time in your home environment. Keep your health intact by scheduling the appropriate amount of time off from work.

Do Something Fun

If you’re feeling unmotivated or your weeks are starting to run together, mix up your routine a bit. Call a friend or colleague and meet up for lunch, or take some of your calls outside, if at all possible. When you can change just the slightest parts of your routine, it can remove the monotony and spike motivation quickly!

(Image courtesy of freedigitalphotos.net)

Written by Guest Blogger

March 23, 2015 0 Comments

4 Tips to Spring Clean Your Job

Spring is here and it’s time to change out the old for the new! Spring cleaning your job is a lot like spring cleaning your life. We spend many hours at work, so it’s important that we renew there as well. While we often see cleaning as tedious and something we have to do, it can actually be refreshing and a great way to move into spring and summer.

With this spring cleaning job list and tips, you can get a fresh restart. With the first of the year out of sight, some of us have fallen back into old routines. While routine is great for productivity, we often let the little housekeeping things slide. When we take some time to get these items in place, we feel so much better! As Spring is now among us, it’s time to clear out the old and establish fresh habits.

Dust Off Your Desk

This is an actual cleaning tip! Do more than just dust – do a good deep clean of your work area. Cleaning may never be fun, but we all work better when our workspace is clean and functional. Use products that smell good and create a sense of wellbeing. If you’re really feeling like you need a change in your office, consider investing in a nice, new chair or another supportive office tool or device.

Start a New Notebook

Who doesn’t love the fresh pages of a new notebook? Start a new paper, notepad, or online document where you can keep track of your daily list(s). Keep one for home and one for business. Starting fresh means prioritizing, keeping things separated and organized, and preparing for upcoming tasks and events.

File Away

We get in the habit of keeping stacks of papers and important information on our desks and in random cabinets. When you get into your job spring cleaning, don’t forget to file! Filing is important, and it keeps all of our paperwork organized. Whether you file actual papers or online copies, file everything. If you aren’t one to file, or you simply don’t have a system in place yet, now is the time. Create a filing and organizational system that will work for you, and one that you will actually do on a daily or weekly basis. If you file and organize as you go, it’s much less overwhelming than starting with a huge stack of papers every single time.

Decide for the Future

With spring cleaning comes a sense of renewal and starting over. What do you want to accomplish in the upcoming year? If that’s too broad of a question, focus your wants and desires on your job and organizational tasks. How could you be more organized? What systems make sense to me? Should I look into a professional organizer or online program that might help me to be more functional? Working smarter is key to eliminate having to work harder. Give yourself that gift this spring – an organized, smarter, and more productive work life!

Check out these other great articles about home-based jobs as a work from home professional. Also check out our home-based job descriptions and current job postings for mom professionals.

(Image courtesy of twobee at freedigitalphotos.net)

Written by Guest Blogger

October 27, 2014 0 Comments

Maintain Your Home-Based Business & Your Sanity During the Holidays

As a mom and home-based business owner, you probably feel like one of those circus performers who can keep a dozen plates spinning on sticks all at once. It can be challenging from day to day, but most of the time you are pretty good at keeping your plates in the air. However, add the upcoming holiday season to the mix—which, of course, includes shopping, decorating, incoming guests and kids bouncing off the walls with anticipation—and it might seem like those carefully balanced plates will all come crashing down.

Fortunately, we have some work life balance tips to help. With some planning and preparation, you can make it to 2015 without losing your business or your sanity.

Adjust Your Schedule and Your Expectations

Accept the fact that your usual schedule will be disrupted for awhile. Once you’ve accepted this, look for pockets of time during the day and night to fit in shorter spurts of work. For example, if your kids are watching “How the Grinch Stole Christmas” for the thousandth time and dinner’s in the oven, head to your computer and knock out some emails or invoices. If you are an early bird, set your alarm an hour or so earlier and try to crank out some work before the kids and company get up. If you are more of a night owl, work a little after the kids go to sleep to catch up on some of your projects.

Prioritize and Push Back

Schedule some specific times and activities with your family and guests during the holiday season, and post the calendar in a place where everyone can see it. Whenever possible, schedule things to do during the times when you wouldn’t normally be working anyway—that way, you won’t feel as stressed out about missing work time, and you can really focus on your kids. You could swing by your local coffee shop for hot cocoas to go, and then drive around your neighborhood looking at lights.

Also, try to push back at least some of your work and deadlines into January. Chances are good that many of your clients are also trying to juggle their lives and the holiday season, so depending on what type of at-home work you do, it may be possible to reschedule at least some of it until early 2015.

Shop Online

If your to-do list is already three pages long, you might wonder how you’ll find time to get to the mall to shop. You don’t have to fight the crowds and parking lots to get toys and gifts for everyone on your “Nice” list. Pour yourself a cup of coffee or a glass of wine, put on your comfy flannel jammies, and when the kids are asleep, take care of your holiday shopping online. Walmart always has some great Black Friday deals and it seems like every online retailer offers shipping deals this time of year. If you are planning on sending out holiday cards, you can also upload photos to sites like Snapfish or Shutterfly and order them from there.

With these work life balance tips, you will be able to skate through the holidays having a fun and relaxing time with your family.

Check out these other great articles about productivity / time management as a work from home professional. Also check out our current job postings for mom professionals.

Written by Guest Blogger

September 22, 2014 0 Comments

Conquer Career Goals with an Online Education Program

The job market can be tough. Recent college graduates are struggling to find work just as much as older, more experienced individuals. That philosophy degree may have seemed like a great idea when you were in college, but now, after starting a family and taking time off, it may feel like an unwise decision. If you have taken a break from the workplace in recent years, it can be difficult to stay relevant in the current hiring market.

We have some great work from home career ideas that you can adopt today. Mentoring, volunteering, and internships are great first steps towards a new career. Here are a few tips to get started!

Start by Volunteering

If you are curious about the opportunities out there, look into volunteer programs in your area. Sign up for websites like Volunteermatch.org to find local opportunities that meet your interests. Volunteer Match notifies users about opportunities with organizations that are associated with advocacy and human rights, art and culture, animals, and board development. Through volunteer work you may discover a career path to pursue outside of your degree. You can also look at community bulletin boards in your area to see what other volunteer opportunities are in your area.

Become a Mentor

If you’ve ever considered mentoring others, Mentoring.org is a great resource that helps you locate mentoring programs in your area or start one of your own. It’s as easy as entering in your zip code to get started. Once you enter your zip code, a list of organizations will be provided, along with the program type and the age group being assisted. Opportunities vary from helping homeless youth, to free arts programs, to providing families from reservations health services and a safe place to stay.

Participate in an Internship

Another way to explore career options outside of your degree is through internship programs. Most job sites post internships along with job listings which makes them easy to find. Internships will give you immersion into the workplace, offer new skills, and help you network within any industry. Through an internship programs you may find what interests you most and decide what to pursue further.

Go Back to School

If volunteering and internship programs help you find the career path of your dreams, consider going back to school. With the ease and availability of technology today, quality education programs are at your fingertips. There are many online certification programs out there that can help you get an edge on the competition. In 2011, 65 percent of students had taken online courses and 89 percent of four-year universities were already offering online courses to their students. These numbers have continued to grow as more individuals are recognizing the benefits and convenience of online courses.

Worried you don’t have the time? It can be hard to juggle the responsibilities of running the household, taking care of the kids, and all that comes with it. You may not have the time to go sit in a classroom three days a week, but with online programs, you can make your own schedule and do your assignments at home. It is that easy!

If you have ever considered going into medicine, now is the time. Health care students no longer have to go back to medical school to learn the skills required for jobs in various health care-related professions. Eight years in medical school and hundreds of thousands of dollars in student loans is no longer required to get going in the medical and health care fields. Unlike many industries today, the health care field is always growing and looking for driven, smart workers. College Online’s health and medical degrees include medicine and nursing programs with certification courses in health care administration, therapy, counseling, nursing, pharmacy and more.

Be proactive. Use these creative work from home career ideas to take the necessary steps to get the education you deserve and the career you want.

Check out these other great articles about continuing education as a work from home professional. Also check out our current job postings for mom professionals.

Written by Guest Blogger

April 30, 2014 0 Comments

Why Having a Third Space is Good for Your Business

Have you ever thought of using a coworking space or a business incubator to give you that “third” space for your home business? We all know working from home really is a big challenge. If you have young kids in the house, taking a conference call is hard to schedule between nap times. You want quiet to be able to do your work and knock out that client project. But you don’t want that eerie quiet that suddenly sets in when you go, “uh-oh, what are the children doing” and you find the dog getting a makeover. When you do get out of the house to take that client meeting, you are either meeting at the client’s location or you have picked your local coffee shop. Neither place really gives you a chance to show that you are a professional running a professional enterprise. Plus, when working only from home, it’s just you having to work on your projects all by yourself. One of the biggest benefits of working in an office environment is that you are surrounded by your peers. You can bounce ideas off of them, have conversations, and get inspiration on how to tackle problems. Adults need adult time too, away from the kids every now and then.

What you need is a good “third” space to give you the things that your home office just can’t give you. There are many kinds of “third” spaces out there that help get your business moving to the next step. Think about joining a coworking space that has a good vibe and gels with the business you are building. There are coworking spaces that cater to programmers, artists, makers, marketers, and professional services. Some of the best coworking spaces have a nice mix of these kinds of people in them. Coworking gives you a chance to have that professional adult time and work on business problems and get access to a professional office environment, conference rooms, and have a real business address. You know, someplace that you would feel good having a meeting with a client. Many of the coworking spaces offer programs to help you with your business. Session speakers, hackathons, and other networking events are usually part of the membership fee.

Also over the last few years, business incubators have opened their doors up to more than just tech companies. The incubator I am involved with has a mix of tech, legal, marketing, healthcare, and retail companies. In the same vein of coworking, you get a professional space with some additional support from programs that might be offered by the local venture capital firm, university or community college to help with your business. All good resources to have, especially if you need to have a summer intern to knock out that branding project you have not had a chance to get around to.

It is long winded, but here is the point. Get out and socialize your business. Make connections, build a network of like minded entrepreneurs that are willing to help each other. The best place to start is in a coworking space or business incubator. Make the time for yourself to pursue your business objectives. Even if it is just one or two days a week, you’ll find that being a solopreneur isn’t so lonely when you find others that are just like you trying to solve the same kinds of problems.

Check out these other great articles about productivity / time management as a work from home professional. Also check out our current job postings for mom professionals.

Written by Guest Blogger

January 28, 2014 0 Comments

Taking the Dread out of Deadlines

What do you think of when you hear the word “deadline?” If you are like most people, you probably get tense, stressed and get the “dread” attitude. But it doesn’t have to be that way. Deadline-oriented work from home projects can be your friend, and they can be a valuable motivator. As a solo-preneur, if you don’t set deadlines your goals will never be met. We know that’s not what you want.

So let’s talk about the types of entrepreneurs and their personality traits in regards to deadlines. There seems to be three different types of entrepreneurs when it comes to the topic of deadlines.

Type 1 Entrepreneur

You see a deadline, procrastinate to the very last moment, stress out to meet it, but you succeed with your best work.

Problem: While you’re producing your best work, your health and well-being begin to suffer due to unnecessary stress. Your family, home and other personal responsibilities may suffer from your poor time management as well.

Recommendation: Set your deadline in half: by hours or days. Make this your new deadline and stick to it. Complete your task, let it sit overnight for final reviews and revisions, and your best work will be met with time to spare. More importantly, you will have less stress and better health.

Type 2 Entrepreneur

You see a deadline, get to it right away, finish the job early with extra revisions, and produce your best work with time to spare. With the extra time, you seek out more deadlines and repeat your cycle, over and over and over again.

Problem: While you’re also producing your best work, you are prone to taking on more responsibilities and duties. You try to fit two or three more deadlines within the initial one deadline assignment. By over-committing, your health, business, and family life begin to suffer.

Recommendation: Finish deadline number one and pass it in prior to its due date if you’d like. Now, celebrate! Take a much needed break. Enjoy extra family time, personal time, or just relish in the luxury of having a silent moment to rest and relax.

Type 3 Entrepreneur

You have so many deadlines to don’t know what to do, where to start, and your completed assignment is sub par work.

Problems: By over-committing yourself, you’re constantly stressed out, your reputation and work begins to suffer, deadlines are missed, mistakes are made, clients dwindle, and you can’t manage your business, household and family relationships successfully.

Recommendations:

Delegate work: outsource duties, utilize interns or paid professionals at an hourly rate lower than yours.
Seek a business mentor, coach and/or advisor. Don’t know where to find them? At HBWM.com (Home Based Working Moms); we have a Panel of Experts available for general Questions and Answers, and individualized coaching for hire.
Join a network organization with like-minded people and similar business structures. I find that other home-based working moms willingly share their tips, tools and resources to help you succeed in business as well as at home. For example, at HBWM.com, we have forums for you to network with thousands of moms so you can stay motivated, accountable and empowered.

I, too, found myself fall into each of the above categories at different stages of my business growth. Through trial and error, I found success in applying my own recommendations to meet my deadlines.

So, don’t hate deadline-oriented work at home projects—be motivated by them.

Lesley Pyle is the founder and president of HBWM.com Inc. which includes the national association of Home-Based Working Moms helping moms network, learn and grow in their role as a Home-Based Working Mom and HireMyMom.com connecting at-home Mom Professionals with home-based jobs and projects in virtually every career field. Pyle has been featured in numerous publications including Forbes, Entrepreneur, Wall Street Journal, USA Today, Home Office Computing, and many others. Twitter @lesleypyle and @hiremymom.

Check out these other great articles about productivity / time management as a work from home professional. Also check out our current job postings for mom professionals.

Written by Guest Blogger

November 25, 2013 0 Comments

Take Your Work-at-Home Productivity to New Levels

Have you ever asked yourself? “How productive am I? Am I using my time wisely to get the most accomplished in the time I am working? Where is my time going?” All these questions deal with work-at-home productivity.

Working at home is often seen as a luxury to many moms. It is the best of both worlds. You still get to work and earn an income but you do not have to sacrifice your family time to do it. Many moms have made the transition, and many more are in the process of making the transition. The downfall is that many inexperienced business moms lose of a lot of time, money and energy in the process due to inefficiency and inexperience.

Causes for Loss of Productivity

Unprepared for the journey ahead of them, the following daily occurrences often cause a loss in productivity while working from home:

Personal phone calls,
Emails coming in,
Children and infant responsibilities interrupting schedules,
Neighbors knocking on the door,
Fly-by-the-seat-of-your-pants mentality,
Lack of organization and planning,
Unfinished household chores creating an eyesore to your peripheral vision, and much, much, more.

I believe my success, like other thriving home-based working moms, lies in mastering my own System. If you don’t have a structured system laying the foundation of your at home business; your productivity and profitability are at stake.

Ask yourself:

What systems do I have in place to organize my business and personal life?
What daily routines do I need to ensure are done?
Do I have reliable child care arrangements?
Do I have any weekly assignments, tasks or chores that I need to plan for?
What are my monthly to-dos and when should I schedule them?

How to Be Productive at Home

Setting your system can be as easy as:

Checking emails only twice a day, or during particular hours of each day.
Allowing voicemail to pick up your personal calls and kindly asking your neighbors to come back when you are finished with your work day,
Setting a work schedule and working solely on your business while your children are tended to and not on household chores.
Picking one day a week for laundry and ironing, or running business errands out of the house.
Taking advantage of weekday shopping while traffic and crowds are at a minimum.
Sending monthly invoices and accounts payables on one particular date each month.
Establishing an annual calendar based on your anniversary date, to review and report your progress, and find ways to improve your weak areas.

While working at home does give you lots of flexibility, you do still have to know your limitations and when to simply say “no”. Let go of the guilt and know that you cannot possibly do everything. Whether you need to hire a housekeeper, order take out or say no to a volunteer request, know that you are doing what’s best for you and your family but not overextending yourself and putting unnecessary burdens and expectations on yourself.

Create Necessary Boundaries and Stick to Them

Remember: profitability is only one sign of your business success.

Success lies more in your work-at-home productivity, because it ensures all your roles as a home-based working mom are met.

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Check out these other great articles about productivity / time management as a work from home professional. Also check out our current job postings for mom professionals.

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