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July 10, 2023

How an Online Business Manager Can Streamline Your Business

Running a successful online business requires wearing many hats. As a business owner, you may be handling everything from marketing to bookkeeping and client management. However, taking on too much can lead to burnout and inefficiency. This is where an Online Business Manager (OBM) comes in. An OBM can help organize and streamline your business operations, allowing you to focus on what you do best – growing your business.

What is an Online Business Manager?

An Online Business Manager (OBM) is a virtual professional who can help business owners streamline their operations, increase their revenue, and reduce their workload. They are experienced managers who work remotely and take charge of the day-to-day management of an online business. An OBM is different from a Virtual Assistant (VA) in that they are more of a strategic partner and oversee the bigger picture. While VAs are typically responsible for administrative tasks such as scheduling, email management, and customer support, OBMs take on a more extensive role. An OBM will analyze and identify the areas of the business that need improvement, create systems and processes that improve efficiency and productivity, manage and supervise staff, and keep the business running smoothly. OBMs are versatile professionals who can adapt to different industries and help businesses of various sizes and structures.

The Benefits of Hiring an Online Business Manager

Managing a business can be overwhelming, especially if you’re doing it all by yourself. However, with the help of an Online Business Manager (OBM), you can streamline your operations and focus on the aspects of your business that require your expertise. Here are some benefits of hiring an OBM:

  1. Better management and use of your time
  2. Improved organization of your business
  3. Expertise in multiple areas – including areas you may not be strong in
  4. Increased efficiency for your business and team
  5. Strategic planning for your business

How to Hire an Online Business Manager

Now that you understand the benefits of hiring an Online Business Manager, it’s important to know how to go about finding the right person for the job. Here are some steps you can take to make sure you hire the right Online Business Manager for your business.

  • Define your business needs: Do you need help with operations, finances, organization, team management, marketing or all of the above?
  • Look for experience and expertise: Look for someone with experience and expertise in the areas you need help with. For example, if you need help with operations, look for someone who has a background in operations or management and can show you results from their previous work.
  • Interview candidates: Ask about their approach to managing projects and how they would handle different scenarios that might come up in your business. If this is your first time hiring an OBM, we offer Concierge Services for companies where our HR experts complete the hiring process for you, both to save you time and hire someone they know will be great for the job.
  • Check references: Talk to their previous clients to get a sense of their experience working with the Online Business Manager and how effective they were in achieving their business goals.
  • Negotiate the contract: Once you’ve found the right Online Business Manager for your business, negotiate the terms of the contract, including payment, the scope of work, and the length of the engagement. Be clear about your expectations and what you hope to achieve through working with them.

Tips for Successfully Working with an Online Business Manager

Be upfront and specific about what you need from your online business manager. This includes timelines, tasks, and deadlines. If there are any special requirements or preferences, make sure to communicate them early on. Next, determine your availability and preferred communication methods. If you prefer email or regular check-ins, make that clear from the start. Make sure to establish trust with your online business manager by communicating openly and honestly. Provide regular feedback, give clear direction, and trust them to handle their responsibilities.

Be sure to keep your OBM informed of any changes in your business. Most important of all, take the time to celebrate the milestones that your online business manager helps you achieve. Recognize their contributions and show your appreciation for their hard work.

Hiring an OBM can be one of the best decisions you make for your business. They can take care of day-to-day operations, leaving you free to focus on what you do best. By following these tips, you can successfully work with your online business manager to streamline your business and achieve your goals.

Do you have more questions about an OBM? Reach out, and we can share those with our audience because chances are, someone else has the same questions!

 

 

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July 3, 2023

Get Hired: Mastering the Art of Writing a Virtual Assistant Cover Letter

If you’re looking for a job as a Virtual Assistant, the cover letter you write can make or break your application. Crafting an effective cover letter that conveys your experience and skills while demonstrating your enthusiasm and commitment to the position is essential in standing out from other candidates. Explore the key components of a successful Virtual Assistant cover letter and provide tips on how to make yours stand out below:

Outline Your Skills and Experience

As a mom looking to enter the virtual assistant job market, you already have an abundance of skills that will be highly valued by potential employers. Here are a few key skills and experiences you should highlight in your cover letter:

  1. Time Management: As a mom, you’ve likely honed your ability to juggle multiple tasks and responsibilities. Employers will be impressed by your ability to efficiently manage your time and prioritize tasks.
  2. Organizational Skills: Being organized is crucial for any virtual assistant role. Make sure to highlight your skills in maintaining schedules, tracking important dates, and managing digital files.
  3. Communication: Clear and effective communication is essential when working remotely. Emphasize your excellent written and verbal communication skills, as well as your experience in collaborating with others.
  4. Technical Savvy: With technology at the forefront of the virtual assistant world, make sure to showcase your proficiency with various software programs and tools. Be specific in your cover letter about the types of software you’ve used in the past.
  5. Flexibility: Employers need someone who is adaptable and willing to take on new tasks as needed. Share examples of how you’ve been able to pivot and adjust to new situations in the past.

By highlighting these skills and experiences in your cover letter, you’ll show potential employers that you have what it takes to succeed as a virtual assistant. Just remember, while you have lots of skills to share, keep it short so that hiring managers can easily read your cover letter quickly.

Use Keywords from the Job Posting

To truly stand out among other applicants, it’s important to use keywords from the job posting in your virtual assistant cover letter. This means analyzing the job description and taking note of the key skills and responsibilities listed. Including these keywords shows that you have carefully read the job posting and understand the requirements of the position. Additionally, many employers use automated systems to sort through resumes and cover letters, and using the right keywords can increase your chances of being seen by a hiring manager.

For example, if the job posting emphasizes proficiency in Microsoft Office, make sure to mention your experience with Excel and Word in your cover letter. If the job requires scheduling and organization skills, mention specific tools or software you’ve used in the past to manage tasks and appointments. However, don’t just throw in random keywords for the sake of it. Make sure they are relevant to your skills and experience, and use them in a natural, contextual way. Finding online cover letter templates can help show you how to do this.

Explain What You Can Do for the Company

Now that you’ve outlined your skills and experience and used relevant keywords from the job posting, it’s time to explain what you can do for the company. This is the heart of your cover letter – you need to convince the employer that you’re the perfect fit for the position.

Start by researching the company and understanding what they do. Then, explain how your skills and experience make you an ideal candidate to help them achieve their goals. For example, if the company is looking for a virtual assistant to help with social media management, you could say:

“I am confident that my skills in social media marketing, content creation, and scheduling would make me an asset to your team. With my experience working for a variety of clients in different industries, I am comfortable with creating engaging and effective content across multiple platforms. Additionally, I am skilled in using scheduling tools such as Hootsuite and Buffer to ensure that posts are published at optimal times for maximum reach. I am excited at the opportunity to help your company grow and reach new audiences through social media.”

Notice how this paragraph not only highlights the applicant’s skills and experience, but also connects them directly to the needs of the company. By explaining how they can help the company achieve its goals, the applicant is demonstrating their value as an employee and making a compelling case for why they should be hired. You can also take this a step further and include a tip or two on how you would change their current practices to make their company better.

Close with a Call to Action

After explaining what you can bring to the table and highlighting your skills and experience, it’s important to end your cover letter with a call to action. This shows the employer that you’re confident in your abilities and are excited about the possibility of working with them. A call to action is a statement that invites the reader to take a specific action. In this case, you want the employer to invite you for an interview or to contact you with any further questions they may have. Here are some examples of strong calls to action for a cover letter:

  • I look forward to hearing from you to discuss how my skills and experience can benefit your company. Thank you for your consideration.
  • If you’re interested in learning more about my qualifications, I’d love to speak with you in more detail. Please feel free to contact me at [insert your contact information].
  • Thank you for considering my application. I believe that I could be an asset to your team and would love the opportunity to discuss this further in an interview. Please do not hesitate to contact me if you have any further questions.

Remember, a call to action is a chance for you to leave a lasting impression on the employer. Be confident, courteous, and professional, and you’re sure to catch their attention.

Remember, the cover letter is your chance to make a great first impression and stand out from other applicants. So take the time to craft a well-written and personalized cover letter, and you may just land your dream virtual assistant position. Good luck!

If you need help writing a cover letter or would like a professional to review your current cover letter, check out our Cover Letter Services!

 

 

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June 26, 2023

Revisiting 2023 Resolutions: Are You on Track?

Can you believe we are already halfway through the year 2023? It feels like just yesterday we were counting down the seconds to welcome the new year with our resolutions in hand. With all that has happened since then, it’s understandable if some of us may have let our resolutions slide a little. However, it’s never too late to recommit and get back on track.Let’s revisit our 2023 resolutions together and explore how we can make progress towards achieving our goals for the remainder of the year:

Why You Might Be Struggling to Meet Your Goals

It’s halfway through the year, and you might be feeling a bit disappointed with your progress towards your New Year’s resolutions. If you’re struggling to meet your goals, you’re not alone. It’s common to feel overwhelmed, discouraged, or distracted as the year progresses. One of the main reasons people struggle to meet their goals is because they set unrealistic expectations. Perhaps you set too many goals or gave yourself too little time to achieve them. Alternatively, maybe your goals were too broad or general, making it difficult to make meaningful progress towards them. 

Another reason for struggling with resolutions is that life gets in the way. Unexpected events such as illnesses, relationship problems, or financial setbacks can sidetrack even the most determined individuals. Finally, procrastination and lack of discipline are other significant roadblocks that people face when working towards their goals. The first step towards overcoming these challenges is to identify the reason(s) why you’re struggling. Once you understand why you’re struggling, it’s easier to take action and get back on track. So, if you feel stuck, take a few moments to reflect on what’s holding you back. Remember that it’s never too late to get back on track and start making progress towards your goals. Whether you’re three months behind or more, don’t give up. Stay committed and keep moving forward, even if you have to take small steps.

How to Get Back on Track

It’s easy to lose sight of your new year’s resolutions halfway through the year. Perhaps you’re facing unforeseen obstacles, or you’ve lost motivation to achieve your goals. But don’t fret, because it’s not too late to get back on track.

  1. Identify the Issue: First things first, identify what’s causing you to veer off course. Is it a lack of motivation, procrastination, or maybe you set an unrealistic goal? Once you identify the issue, it will be easier to take action.
  2. Break it Down: Large, overwhelming goals can be discouraging. Break them down into smaller, achievable milestones. It will give you a sense of accomplishment and boost your motivation to keep going.
  3. Get an Accountability Buddy: It’s always helpful to have someone hold you accountable for your actions. Find a friend or family member who can encourage you to stay on track.
  4. Re-evaluate: It’s okay to re-evaluate your goals and make necessary changes. If you’ve found that your original goal isn’t attainable, adjust it to something more realistic.
  5. Create a Plan: Develop a plan to achieve your goals. Write it down and make it visible to remind you of what you’re working towards.
  6. Take Action: Lastly, take action! Don’t just think about it, act on it. It’s essential to follow through with the plan you’ve developed. Remember, every little step counts towards achieving your ultimate goal.

Tips for Achieving Your Goals Moving Forward

  1. Set SMART Goals: Your goals should be specific, measurable, achievable, relevant, and time-bound. Setting SMART goals will help you create a clear plan and stay focused on what you want to achieve.
  2. Create a Plan: Break down your goals into smaller, actionable steps and assign deadlines for each one.
  3. Track Your Progress: This will help you to stay accountable and keep you motivated as you see your progress towards your goals. You can use a journal, planner or an app to track your progress. Celebrate your wins and use them as motivation to continue pushing forward.
  4. Stay Positive: Focus on your strengths and use positive self-talk to boost your confidence. If you make a mistake, don’t be too hard on yourself, instead, use it as a learning opportunity and make adjustments to your plan.
  5. Find a Support System: Surround yourself with people who will encourage and support you in your journey. It’s essential to have people who understand your goals and can offer you support and motivation when you need it.

By implementing these tips, you can make progress towards your goals and achieve the things you set out to accomplish. Remember, it’s never too late to revisit your resolutions and get back on track towards the life you want to live.

How are your resolutions coming along? Reach out and let us know!

 

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